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Virtual Initiatives Specialist

Job Description

Inspired by the opportunity to do meaningful work and serve others, the Virtual Initiatives Specialist contributes to Chapman Foundation for Caring Communities’ (CFCC) mission by delivering virtual content and ensuring quality, transformational education experiences. A project management ninja who is passionate about delivering people-centric leadership to the world, this is the team member who will not rest until every physical and geographical barrier to accessing knowledge and resources has been broken down.

CFCC Global Competencies

  • Powerful passion for living and achieving the Chapman Foundation for Caring Communities® mission and vision.
  • Exceptional emotional intelligence skills (self-awareness, self -management, social awareness, and relationship management) in reading self and others, and situations, demonstrating strong interpersonal skills, valuing others, and using wisdom and discernment in decision making and all actions.
  • Tenacious team builder, relentlessly valuing others, and their gifts, resolving conflict appropriately, and fostering the growth of team members at all levels.
  • Persistent leadership, consistently demonstrating leadership excellence by demonstrating exceptional capacity and responsibility for critical thinking and problem-solving, using wise judgment, and utilizing people-centric approaches when achieving goals, implementing projects, and leading others.
  • Inherent integrity, demonstrating belief in positive intent, acting with honesty, thoughtfulness, fairness, and trustworthiness.
  • Adaptability, flexible and open to new ideas, encouraging others to value change, seeking to understand need for change, and – when change is required – modeling positivity, persistence towards goals, and ability to adjust tasks and timelines accordingly.

Key Skills and Job Requirements

  1. Analyze and translate current content and curriculum, developing and/or modifying as necessary to create virtual versions that preserve the original instructional design (30%)

    Key Skills:
    Instructional design knowledge, CRM and learning management system expertise, attention to detail, near-perfect accuracy, timeliness, responsibility
  2. Leads virtual initiatives and facilitates online resource delivery, working collaboratively to promote, schedule, and conduct classes, as well as connect participants with additional tools as needed. Communicates and collaborates with multiple team members and partners for the purpose of completing project goals with excellence and efficiency. Ensures content design goals are being met in the areas of learning objectives, meeting learning needs, content fitting for diverse communities and learning hubs. (30%)

    Key Skills:
    Project management expert, high level of ability to manage, track, and coordinate multiple moving pieces simultaneously, CRM and learning management system expertise, excellent written and verbal communication, collaborative team member
  3. Provides continuous quality improvement suggestions to both direct content and the classroom experience to the Director of Content and Implementation and the Content Design Specialist with concrete recommendations and (as relevant) supporting data. Maintains required data related to virtual initiatives in CFCC’s CRM system. (20%)

    Key Skills:
    Analytical skills, CQI mindset, collaborative team member
  4. Participates in team meetings to convey and gather information required to improve or assist content design, delivery and impact; works collaboratively to ensure effective, people-centric, and efficient functioning of the department. (10%)

    Key Skills:
    OCL skills, team player, collaboration, desire for continuous improvement
  5. Other duties as assigned. (10%)

    Key Skills:
    Flexibility, sense of humor, good-naturedness. (In other words, please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.)

People Leadership Role

At CFCC, we believe everyone is a leader, regardless of whether you report up, collaborate sideways, or have people in your direct span of care. As such, we encourage you to lead well and lead with intention in your role. The Virtual Initiatives Specialist role officially reports to the Director of Content and Implementation, works closely with the Content Design Specialist, and interacts with multiple team members and partners on a regular basis.

Responsible Freedom/Expected Hours of Work
This is a .5 FTE part-time, non-exempt position. General hours of work and days may be allocated with responsible freedom to ensure that job goals and responsibilities are met with excellence. Be confident that we trust your ability to do your job well, as it works best for you and the organization as a whole.

Travel
Out-of-the-area and overnight travel is rare but may happen periodically as the organization hosts conferences, summits or sees another need requiring your expertise or skills. Travel should not exceed 10% of the time. Overall, we believe and trust that you will exercise wisdom and discernment to travel as needed to fulfill job goals and responsibilities.

Work Environment
This job operates in a relaxed, people-centric environment with occasional forays into more traditional professional settings and has a significant virtual component. This role routinely uses standard office equipment such as computers (laptop and/or desktop), phones, voicemail systems, photocopiers, filing cabinets, scanners, and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When performing the duties of this job, the employee is regularly required to talk, hear and read. The employee frequently is required to use hands to type, handle or feel; and reach with hands and arms. A significant portion of this role will require prolonged use of a computer.

Qualifications

  1. Proven examples of people-centric leadership and interactions, awareness of own strengths and areas for growth.
  2. Demonstrated experience driving continuous quality improvement. Proven ability to make mistakes, learn from them, and improve.
  3. Associates degree or certifications in project management or content delivery, 3-5 years of experience successfully facilitating complex projects and delivering virtual content in multiple locations, experience with facilitating interactive large and small group conversations virtually, or combination of relevant education and experience.
  4. Outstanding communication skills.
  5. Strong organization skills and attention to detail. Project management ninja.
  6. Ability to work effectively in collaboration with diverse groups of people, handle a variety of constituencies, manage multiple tasks and requests simultaneously.
  7. Strong proficiency with Microsoft Office Suite, project management software, CRM tools, data-based decision making, and online meeting platforms.
  8. Manages ambiguity, creating structure where needed for organizational movement. Action-oriented, flexible, adaptable.

Accounting Specialist

Job Description

Inspired by the opportunity to do meaningful work and serve others, the Accounting Specialist contributes to Chapman Foundation for Caring Communities’ (CFCC) mission by performing key financial activities and ensuring that our financial processes are strong and function with excellence and integrity. This is the visionary teammate who sees people and impact behind every number and transaction. 

CFCC Global Competencies

  • Powerful passion for living and achieving the Chapman Foundation for Caring Communities® mission and vision.
  • Exceptional emotional intelligence skills (self-awareness, self -management, social awareness, and relationship management) in reading self and others, and situations, demonstrating strong interpersonal skills, valuing others, and using wisdom and discernment in decision making and all actions.
  • Tenacious team builder, relentlessly valuing others and their gifts, resolving conflict appropriately, and fostering the growth of team members at all levels.
  • Persistent leadership, consistently demonstrating leadership excellence by demonstrating exceptional capacity and responsibility for critical thinking and problem-solving, using wise judgment, and utilizing people-centric approaches when achieving goals, implementing projects, and leading others.
  • Inherent integrity, demonstrating belief in positive intent, acting with honesty, thoughtfulness, fairness, and trustworthiness.
  • Adaptability, flexible and open to new ideas, encouraging others to value change, seeking to understand need for change, and – when change is required – modeling positivity, persistence towards goals, and ability to adjust tasks and timelines accordingly. 

Key Skills and Job Requirements

  1. Provide timely and accurate payment processing for the organization and its employees by processing accounts payable, accounts receivable and payroll. (20%)

    Key Skills:
     Attention to detail, near-perfect accuracy, timeliness, responsibility
  2. Assists the Director of Finance and Operations with state filings, audits, and in budget preparation, compiling information and coordinating activities to budgets, accounts, inventories and other financial operations. (e.g., reports, procedures, written reference, documented compliance to legal and financial requirements) (20%)

    Key Skills:
     Attention to detail, timely coordination, near-perfect accuracy
  3. Communicates and collaborates with other team members and vendors for the purpose of completing projects and procedures efficiently, including researching discrepancies in financial information, ensuring accuracy and timeliness, analyzing expenditures against budget, and providing instructions, recommendations and/or accounting support to other personnel, up to and including training for employees as needed. (20%)

    Key Skills:
     High emotional intelligence, OCL communication and conflict resolution skills, accurate analytical skills, ability to coach and guide improvements
  4. Maintains, monitors, and reconciles account balances and related financial activities, files and records (accounts payable, accounts receivable, contracts, etc.), taking appropriate actions and documenting to ensure compliance with legal accounting practices and established fiscal guidelines. (20%)

    Key Skills:
     Working knowledge of not-for-profit accounting practices and standards, powerful story-telling abilities, strong interpersonal skills, project leadership and management.
  5. Participates in team meetings to convey and gather information required to improve or assist in accounting and bookkeeping practices, ensuring the effective and efficient functioning of the department. (10%)

    Key Skills:
     OCL listening skills, team player, collaboration, desire for continuous improvement
  6. Other duties as assigned. (10%)

    Key Skills:
     Flexibility, sense of humor, good-naturedness. (In other words, please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.)

People Leadership Role

At CFCC, we believe everyone is a leader, regardless of whether you report up, collaborate sideways, or have people in your direct span of care. As such, we encourage you to lead well and lead with intention in your role. The Accounting Specialist role officially reports to the Director of Finance and Operations and interacts with Executive Director and other Leaders on financial inquiries and invoicing on a regular basis.

Qualifications

  • Proven examples of people-centric leadership, awareness of own strengths and areas for growth. 
  • Demonstrated experience driving continuous improvement. Proven ability to make mistakes, learn from them, and improve.
  • B.S. Accounting/Finance and 2-3 years’ experience in accounting, accounts payable, and payroll.
  • Knowledge of accounting rules, regulations, policies, and procedures that is reflective of the not-for-profit industry.
  • Outstanding communication skills.
  • Strong organization skills and attention to detail. 
  • Ability to work effectively in collaboration with diverse groups of people, handle a variety of constituencies, manage multiple tasks simultaneously.
  • Strong proficiency with Microsoft Office Suite, QuickBooks accounting software, ADP Payroll, CRM tools, data-based decision making, and online meeting platforms.
  • Manages ambiguity, creating structure where needed for organizational movement. Action-oriented, flexible, adaptable.

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